How to Set Up QRIS for Restaurants in 2025: Complete & Updated Guide

Knowing how to set up QRIS for your restaurant is no longer optional — it’s essential.

Imagine this: it’s Saturday night. Your restaurant is fully booked. Tables are occupied, and the cashier line keeps getting longer. It’s the kind of busy atmosphere every restaurant owner dreams of.

Then a customer at the counter asks, “Sorry, I don’t have cash. Can I pay with QRIS?”

If your restaurant doesn’t support digital payments, you risk losing that customer — not because of your food quality or service, but simply because you haven’t enabled QRIS.

In today’s F&B industry, QRIS is no longer a “nice-to-have” feature. It’s a basic necessity for restaurants, coffee shops, cafés, and even small food stalls.

In this article, ReBill will guide you step by step. We’ll cover:

• How to register QRIS for restaurants
• How to integrate QRIS with a modern POS system
• Promotion strategies to increase QRIS usage
• Solutions for common QRIS errors

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Why Your Restaurant Must Have QRIS Now

If you’re still wondering whether you really need QRIS, the answer is simple: yes, you do.

Delaying QRIS adoption means potentially losing revenue every single day. Your competitors are already offering QRIS — making it easier for customers who rarely carry cash.

Here are the key reasons why QRIS is a must-have:

1. Meet Today’s Customer Expectations

Digital wallets have replaced physical wallets for many customers, especially in urban areas. Offering QRIS is no longer a bonus — it’s an expectation.

If customers can only pay in cash, it creates friction and may prevent repeat visits.

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2. Faster Transactions & Shorter Queues

In the fast-paced restaurant industry, long cashier queues hurt customer experience.

With QRIS:

• No change needed – no more searching for small bills or calculating change.
• Scan & pay in seconds – transactions complete instantly.
• Faster table turnover – quicker payments mean more revenue during peak hours.

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3. One QR Code for All Payments

Before QRIS, restaurants had to display multiple QR codes — one for GoPay, one for OVO, one for DANA, and so on.

QRIS, regulated by Bank Indonesia, solves this problem with one universal QR code that accepts all major e-wallets and mobile banking apps in Indonesia.

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4. Increased Security & Reduced Risk

Cash transactions come with risks.

Using QRIS helps:

• Eliminate counterfeit money risks
• Reduce cashier shortages or theft
• Provide secure digital transaction records

Every payment is recorded and traceable.

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5. Automatic Recording & Business Insights

When QRIS is integrated with a POS system like ReBill POS, every transaction is automatically recorded.

This allows you to:

• Track daily, weekly, and monthly revenue
• Identify best-selling menu items
• Analyze peak business hours
• Make data-driven decisions

This is why a restaurant POS system is crucial in 2025.

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What Is QRIS and How Does It Work?

QRIS (Quick Response Code Indonesian Standard) is a national QR payment standard officially launched and supervised by Bank Indonesia (BI).

With one QR code, your restaurant can accept payments from:

• GoPay
• OVO
• DANA
• ShopeePay
• LinkAja
• All major mobile banking apps

Types of QRIS for Restaurants

QRIS Static

• Printed QR code
• Customers manually enter payment amount
• Suitable for micro businesses

QRIS Dynamic

• Unique QR code generated per transaction
• Payment amount auto-filled
• Integrated directly with POS
• Best option for restaurants

QRIS Dynamic eliminates manual errors and ensures accurate transaction recording.

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Easy Steps to Register QRIS for Your Restaurant

1. Prepare Required Documents

For individual businesses:

• Owner’s ID (KTP)
• NPWP (if available)
• Business Registration Number (NIB)

For companies (CV/PT):

• Director’s ID
• Company NPWP
• Articles of Incorporation
• Business license (NIB)

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2. Choose Registration Method

Option A: Register via Bank or Payment Provider You can apply through banks or fintech providers.

Option B: Register via POS System (Recommended) Using an integrated POS system like ReBill POS simplifies the process. QRIS registration can often be activated directly from the POS dashboard.

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3. Verification Process

Your payment provider will verify your documents. This usually takes a few working days.

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4. Activation

Once approved, you will receive:

• QRIS code
• NMID (National Merchant ID)

Test transactions before full implementation.

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Why QRIS Alone Is Not Enough Without a POS System

Installing a QRIS sticker is a good start — but integrating it with a restaurant POS system is far more powerful.

When QRIS is integrated with ReBill POS, you get:

• Automatic dynamic QR codes
• Professional receipt printing
• Real-time sales reports
• Table & kitchen management integration
• Automatic stock deduction
• Easy promo setup

This transforms QRIS from a simple payment method into a complete operational system.

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How to Encourage Customers to Use QRIS

Installing QRIS is only the first step. To maximize benefits:

Offer QRIS Promotions

• 10% discount for QRIS payments
• Cashback offers

Display Clear QRIS Signage

Place banners and stickers near cashier and dining areas.

Train Staff

Encourage cashiers to proactively offer QRIS as a payment option.

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How to Handle Common QRIS Problems

1. QR Code Cannot Be Scanned

• Check print quality
• Clean screen or camera lens
• Ensure proper lighting

Dynamic QR via POS minimizes scanning issues.

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2. Payment Failed or Pending

• Check internet connection
• Verify customer balance
• Use POS with real-time error notifications

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3. Receipt Not Printing

• Check printer connection
• Restart device
• Use POS with auto reprint and transaction history

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4. Internet Outage

Advanced POS systems like ReBill POS offer offline backup mode, allowing transactions to continue and sync automatically once internet is restored.

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Conclusion: QRIS Is the Growth Key for Your Restaurant

Losing customers due to payment limitations is unacceptable in 2025.

QRIS is no longer optional — it’s the foundation of modern restaurant operations.

But true growth happens when QRIS is integrated with a smart POS system like ReBill POS, enabling better efficiency, data insights, and customer satisfaction.

Ready to upgrade your restaurant digitally? Schedule a free demo of ReBill POS today and see how it can transform your business.

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FAQ – QRIS for Restaurants

What is QRIS and why is it important? QRIS is Indonesia’s national QR payment standard that allows one QR code to accept all digital payments, speeding up transactions and improving customer experience.

What’s the difference between static and dynamic QRIS? Static QR requires manual amount input. Dynamic QR auto-generates payment amounts and integrates with POS systems.

How much is the QRIS merchant fee (MDR)? According to Bank Indonesia regulations, MDR is generally 0.3% for micro businesses and 0.7% for regular merchants (subject to change).

Can I print receipts for QRIS payments? Yes, when integrated with a POS system like ReBill, QRIS payments can generate printed receipts automatically.

How can I increase QRIS usage? Offer promotions, display clear signage, and train staff to promote QRIS payments.